Deputy Chief of Staff and Special Assistant on Campus Relations

Profile

Campus-Only Recruitment
Only current UM Employees* are eligible.
*Open to all employee types including Temporary Staff and Student Employees.
**MEMBERS ONLY**SIGN UP NOW***. invites internal applicants to apply to become the Deputy Chief of Staff and Special Assistant on Campus Relations. The individual in this position will serve a crucial role in the Office of the President and will be a key partner to the Chief of Staff in ensuring positive partnerships between the Office of the President and the campus community. The person in this position will represent and advance the prioritized interests and objectives of the Chief of Staff and President and, by extension, the University. This individual will manage various administrative matters, oversees a portfolio of special projects aligned with the institution’s priorities, and will assist the Chief of Staff in stewarding productive internal relations.
Responsibilities:
Internal Relations and Support
Represents the Office of the President to internal constituents and supports productive collaboration, including through frequent interaction with students, faculty, staff, and alumni
Cultivates a positive and collaborative partnership with shared governance bodies
Partners with the Office of the Provost on Academic Affairs initiatives that overlap with presidential priorities
Serves in a key advisory role to the Chief of Staff and President regarding internal affairs
Attends and/or leads key meetings as a representative of the Office of the President and ensures assignment of follow up actions
Collaborates with the communications team and the Office of the Provost on internal presidential communications
Strategic Insight
Provides strategic insight to the Chief of Staff and President regarding campus relations
Provides guidance on the Chief of Staff and President’s allocation of time to campus issues
Special Projects
Manages special projects and other initiatives that cross organizational lines, as assigned by the Chief of Staff or President
Office Supervision and Support
Supervises the Director of Operations and External Engagement
Supervises the Director of the SEA Change Initiative as well as the Coordinator of the Women’s Leadership Initiative
Oversees effective and efficient operation of the Office of the President, as carried out by the Director of Operations and External Engagement and their direct reports
Provides guidance on key events planning (e.g., Campus Updates, BOR, President’s Lecture Series)
Supports the Chief of Staff in tracking and nudging key leadership projects
Other Essential Functions
Communicates the University’s position on various issues to internal stakeholders
Provides direct oversight and development of assigned staff
Provides analytical and substantive insight to the Chief of Staff and others
Meets regularly with shared governance groups to ensure alignment of effort and open communication
Works collaboratively with senior leadership, faculty, and staff to manage major projects and initiatives
Promotes a positive image of **MEMBERS ONLY**SIGN UP NOW***.
Ensures effective engagement of the Chief of Staff and President with internal stakeholders
Demonstrates a comprehensive understanding of the University’s mission and priorities, and identifies both internal communication needs and opportunities associated with the goals of the University
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
Position Details
Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package
including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Salary range for this position is $75,000-$85,000 per year, commensurate with qualifications.
This position reports to the Chief of Staff in the Office of the President
Required Skills
Ability to maintain strict confidentiality and extreme discretion in frequently working with highly sensitive, proprietary information
Highly developed verbal, written, and interpersonal communications skills; including an acute emotional intelligence
Comprehensive knowledge and understanding of institutional policies and procedures, and the regulatory environment under which the University operates
Ability to gather information, analyze and compile data, and utilize relevant information to compile useful summaries and reports
Ability to perform complex tasks while often having to prioritize multiple projects
Sound and strategic judgement necessary to make critical administrative and procedural decisions
Comprehensive knowledge of applicable policies, practices and procedures
Leadership skills, and the ability to oversee and guide complex, challenging tasks
Ability to cultivate and maintain strong working relationships with a wide-ranging, group of individuals and entities
Ability to organize, prioritize, and schedule work projects for self and others
Demonstrated commitment to diversity and the success of University students
Employee development and performance management skills
Ability to engage and inspire to build a network of partners and supporters
Team-oriented and open to ideas and input from colleagues
Ability to facilitate effective meetings and collaborative processes
Ability to thoughtfully manage conflict
Required Experience
Bachelor's degree in a field related to the duties and responsibilities associated with the position, and a minimum of five (5) years of experience in higher education setting; or any combination of experience and education that would provide the competencies necessary to successfully manage the duties and responsibilities assigned to the position.
Preferred Qualifications
Master's degree in a field related to the duties and responsibilities associated with the position
About UM
and the Office of the President
The mission of **MEMBERS ONLY**SIGN UP NOW***. is to transform lives by providing a high-quality and accessible education and by generating world-class research and creative scholarship in an exceptional place. We integrate the liberal arts and sciences into undergraduate, graduate, and professional studies to shape global citizens who are creative and agile learners committed to expanding the boundaries of knowledge and to building and sustaining diverse communities.
The mission of the President’s Office staff is to support the President’s initiatives and to assist the University in fulfilling its overall mission. The staff strives to maintain open lines of communication by responding to the inquiries and concerns of students, employees and members of the public. Their goal is to create a friendly, approachable, positive environment for all.
**MEMBERS ONLY**SIGN UP NOW***. is a unit of the Montana University System with more than 10,000 undergraduate and graduate students and 500 full-time faculty members. It is located in Missoula, a culturally vibrant community of about 70,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000
” by the American Institute for Economic Research and ranked 9
th
in Outside Magazine’s “ The 16 Greatest Places to Live in America
” in 2014. Many national publications recognize Missoula for its high quality of life
. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
University Highlights
City of Missoula
Destination Missoula
Video: There's This Place
Missoula Area Chamber of Commerce
State of Montana
Visit Montana
Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References
*References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.
E mployment Eligibility.
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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