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Job Details

Executive Assistant - PGIM Chief Strategy Officer and Chief of Staff

Company name
Prudential Financial, Inc

Location
Newark, NJ, United States

Employment Type
Full-Time

Industry
Clevel, Executive, Manager, Administrative, 100k

Posted on
Jun 26, 2020

Valid Through
Oct 09, 2020

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Executive Assistant - PGIM Chief Strategy Officer and Chief of Staff','PGI000CA','!*!PGIM Chief of Staff Office

Executive Assistant

PGIM, the global investment management businesses of Prudential Financial Inc., is one of the world’s leading money managers. With offices in 15 countries and over $1 trillion in assets under management.

PGIM is seeking a skilled, high energy, and highly motivated individual to provide executive support to the Chief Strategy Officer and Chief of Staff of PGIM. We are looking for someone who can look at things with a broad perspective and anticipate needs before being asked. You should be comfortable working in a dynamic environment, taking initiative, delivering quality work and being accurate. You should possess excellent follow-up skills and be able to interact with multiple constituencies including C-suite executives, clients, outside organizations, and varied businesses. You will need to work independently and exercise good judgment when prioritizing across multiple tasks. You should have a professional demeanor and stay calm when multi-tasking.

Responsibilities Include:

Scheduling meetings and maintaining all elements of a “24/7” calendar, including extensive scheduling of large and complex meetings with high level executives, often in multiple time zones, and handling all meeting logistics Using Excel to maintain an up-to-date “to do” list of items for discussion or completion Maintaining a regular open line of communication (via email, text/SMS, telephone, face-to-face conversations) with the executive to jointly manage calendaring, meetings and all other priorities Build a strong network of relationships across PGIM and Prudential Gathering materials for meetings, including the preparation of briefings and binders, and proactively ensuring pre-reading material is reviewed in advance of meetings Screening telephone calls and proactively handle follow-ups appropriately Coordinating domestic and international travel arrangements and prepare itineraries Preparing timely and accurate general expense and travel vouchers, reconciliation of credit card statements, pre-checking team expense reports for accuracy, and entering necessary information into compliance and other monitoring systems Support the broader team with managing office space and managing logistics for team events. Professional representation and handling of all phone communications and in person guests. ','!*!At least 7 years of administrative experience at the C-Suite level Excellent proficiency in Microsoft Outlook; pride in maintaining an exemplary executive calendar; strong skills in Excel, Word and PowerPoint. Technologically savvy – familiar with digital apps and online resources Highly organized and detail-oriented. Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite frequent interruptions. Ability to take initiative and anticipate needs by thinking a week, month and quarter ahead, rather than a day or two. Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure. Knows when to make decisions themselves and when to “escalate” Exemplary interpersonal skills and ability to collaborate effectively with culturally diverse staff across geographies, backgrounds, functions, and levels of the organization, Flexibility to work overtime during peak periods ','!*!Prudential is a multinational financial services leader with operations in the United States Asia Europe and Latin America. Leveraging its heritage of life insurance and asset management expertise Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company’s well-known Rock symbol is an icon of strength stability expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services including life insurance annuities retirement-related services mutual funds asset management and real estate services. For more information please visit www.prudential.com. Prudential is not accepting unsolicited resumes from search firms for this open position unless contracted with Staffing. Agencies must work with Staffing as the primary point of contact and follow the Prudential application process to be considered for business. All resumes submitted by search firms to any employee at Prudential via-email Internet or directly to hiring managers in any form without a valid written search agreement in place for that position will be deemed the sole property of Prudential and no fee will be paid in the event the candidate is hired by Prudential.Note: Any search agreement entered into with Prudential before January 2004 is null and void. Search firms are essential to the recruitment and staffing efforts at Prudential and we value the partnerships we have built with our preferred vendors. Prudential has established and regularly maintains a preferred vendor list and even preferred vendors need to have a written search agreement signed by the Director Recruiting Programs Staffing at Prudential in place for the specific position in order for a fee to be paid for any candidate referrals.','Administrative and Support Services','United States-New Jersey-Newark (NJ)','','Full-time','','Executive Assistant - PGIM Chief Strategy Officer and Chief of Staff

Company info

Prudential Financial, Inc
Website : http://www.prudential.com

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